Full Time

Executive Assistant

UJA Federation of Greater Toronto 4600 Bathurst Street, Toronto ON

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we’re changing lives.

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Opportunity

We are seeking an experienced and results-driven Executive Assistant to provide administrative and project management support to a member of the Senior Executive Team (SET). The successful candidate will be highly organized and meticulous with strong business acumen and project management skills.

Responsibilities include, but are not limited to:

  • Day-to-day executive support including but not limited to inbox and email management, scheduling and calendar management, and providing support to the department, as needed
  • Perform a wide range of administrative and support related tasks, efficiently coordinating resources to expedite workflow, communications, administration and operations including ad hoc, unplanned, time sensitive, confidential tasks/initiatives and requests
  • Take initiative and assess priorities, and highlight/action these appropriately
  • Ability to contribute to the research and management of ongoing projects
  • Regular liaison with cross departmental staff at all levels, in addition to community agencies, stakeholders and the public, as needed
  • Plan and orchestrate work to ensure that department priorities are met, organizational goals are achieved, and best practices are upheld
  • Organize communications and support the planning of meetings/events, both internally and offsite
  • Maintain professionalism and strict confidentiality on all materials, and exercise discretion when interfacing with the business

Qualifications:

  • High school diploma or GED
  • 4+ years’ experience in administrative role reporting directly to senior management
  • Experience developing internal processes considered an asset
  • Advanced competency in Microsoft Office (Outlook, Excel, PowerPoint, and Word) with aptitude to learn new software and systems
  • Excellent organizational and time management skills – ability to work independently to meet timelines and priorities
  • Strong interpersonal and client relationship skills – ability to work with a diverse group of professionals, donors and volunteers
  • Excellent written and verbal communication skills
  • Maintain a high degree of discretion and confidentiality
  • Strong analytical capability with excellent attention to detail; strategic thinker
  • Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment

At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat). 

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume quoting REF# EA-UJA-662 to: recruitment@ujafed.org. Only those applicants invited for interview will be contacted.

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.