Full Time

Event Manager

UJA Federation of Greater Toronto 4600 Bathurst Street, Toronto ON

Reporting to the Director of Events and working closely with all fundraising teams, as well as other Federation departments, the Event Manager will be responsible for all facets of event planning and coordination. The ideal candidate is a creative and detailed-oriented problem solver with excellent organizational and communication skills and the ability to multitask, meet deadlines and adhere to a budget. The ideal candidate will adapt to changing event demands and accommodate ad hoc requests. S/He must be willing working untraditional hours, especially evenings and weekends during peak periods.

Responsibilities

  • Event concept and ideation for both virtual and in-person events, working closely with Project Lead and Marketing Managers
  • Event Management responsibilities including but not limited to event logistics, venue site inspections and selections, vendor sourcing, risk management and contingency planning, contract negotiation, obtaining permits when needed, creative design and development for décor elements, onsite event execution, post-event surveys and de-briefs, etc.
  • Talent / speaker and entertainment booking
  • Establishing event KPI’s and outcomes
  • Works closely with the Director of Events to establish event strategy
  • Prepares and manages event budgets and workback schedules
  • Processes invoices and tracks all expenses accordingly
  • Works closely with Marketing Team to develop promotional plan, marketing assets and event materials
  • Interfacing with donors, volunteers, and event Chairs
  • Management of multiple events at any given time
  • Onsite event management and execution including logistics documents, schedules, registration, set-up, tear-down, etc.
  • Collects data and information from internal and external sources to create and present a thorough post-event analysis, reporting on ROI and key learnings

Qualifications

  • Completion of a post-secondary degree or diploma program
  • 5+ years of relevant, full scope event planning experience
  • Experience managing events of all sizes, from small (20-person) to large-scale (1,000 + person)
  • Experience working for a non-profit is considered an asset
  • Skilled in project management tactics
  • Experience working with lay leadership and committees
  • Ability to set priorities, multi-task, and problem solve
  • Ability to work in a fast-paced and evolving environment, with competing deadlines
  • Ability to work under pressure, make decisions, and meet deadlines
  • Excellent interpersonal and communication skills (customer-service orientation)
  • Must be detail oriented
  • Ability to develop and adhere to a budget
  • Ability to work independently as well as within a team
  • Proficient with Microsoft Office (Outlook, Excel, PowerPoint etc)
  • Experience working with Salesforce and / or other CRM’s
  • Experience working with Asana is considered an asset

* All employees are required to be fully vaccinated as a condition of hire in accordance with UJA's vaccine policy.

** UJA employees are currently working from the office three (3) days per week.

Classification: Union Position, Level E. Full-time permanent. Excellent compensation and benefits

Qualified candidates are invited to submit a resume quoting REF# EM-MAR-640

no later than October 3 to: recruitment@ujafed.org

Only those applicants invited for interview will be contacted. UJA Federation is an equal opportunity employer. Please be advised that all offers of employment are contingent upon the successful completion of references and background checks and a Police Records Check or Vulnerable Sector Screening.

Alternate Formats and Accommodation:
UJA Federation is committed to providing an accessible employment environment. We are committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and aim to ensure that dignity, integration, and equality of opportunity are embedded in all aspects of our corporate culture. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.