Administrative Assistant to the Principal
Who we are:
TanenbaumCHAT is a coeducational community Jewish high school. We offer an exciting and extensive educational experience, inside the classroom and beyond. Rigorous General and Jewish Studies curricula prepare students to attend the finest post-secondary institutions, to succeed in their chosen paths, and to become caring and contributing members of their communities.
Who we’re looking for:
Reporting to the Principal at TanenbaumCHAT, we are looking for a dynamic and highly organized Assistant to provide comprehensive support to our Principal. The ideal incumbent is someone who is able to enhance the Principal’s efficiency by providing all-encompassing information; managing calendar and schedule, telephone calls and appointments as well as representing the needs and interests of the Principal to others. In addition, this candidate will take initiative, have excellent computer skills and an aptitude for learning new skills quickly, pay close attention to detail, can function effectively both independently and as part of a team, and possess high organizational and excellent interpersonal skills. As the Assistant to the Principal, this individual will play a critical role in ensuring the smooth functioning of the school's administrative operations, allowing our leadership team to focus on strategic initiatives and student success.
Key Responsibilities include, but are not limited to, and may be updated from time to time:
- Manage the Principal's schedule, including prioritizing meetings, appointments, and events.
- Coordinate and prepare materials for meetings, including agendas, presentations, memos, formal letters and follow-up actions.
- Act as a liaison between the Principal and internal/external stakeholders, including parents, students, staff, and community members.
- Handle inquiries, communications and correspondence on behalf of the Principal, ensuring timely and professional responses.
- Assist with special projects and initiatives, such as staffing, awards of excellence, weekly newsletters, graduation etc.
- Maintain confidential records and files, exercising discretion and confidentiality at all times.
- Collaborate with other administrative staff to streamline processes and improve efficiency across the organization.
- Other duties and project assignments as determined and assigned by the Principal, as they arise
Interpersonal and other skills required:
- Ability to maintain a high degree of professionalism, confidentiality and discretion.
- Ability to work under pressure but remain flexible, calm, resourceful and efficient.
- Ability to multi-task with excellent follow through and pleasant demeanor.
- Ability to interact with all stakeholders in a busy and fast paced environment.
- Ability to draft, proofread and edit letters or other documents with a high degree of accuracy
- Ability to work as part of a team and independently
- Willingness to grow, learn and develop professionally
Interested applicants are asked to forward a cover letter and current resume to hr@tanenbaumchat.org with “Administrative Assistant to the Principal” in the subject line.
Please note that applications will be reviewed and interviews conducted on a rolling basis until the post has been filled. We thank all those who apply for this position; however only those selected for an interview will be contacted.