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School Administrative Assistant/Receptionist

TanenbaumCHAT 200 Wilmington Ave., Toronto ON

School Administrative Assistant/Receptionist

Who we are:

TanenbaumCHAT is a coeducational community Jewish high school. We offer an exciting and extensive educational experience, inside the classroom and beyond. Rigorous General and Jewish Studies curricula prepare students to attend the finest post-secondary institutions, to succeed in their chosen paths, and to become caring and contributing members of their communities.

Who we are looking for:

The ideal candidate will contribute to the overall functioning and productivity of the main school office and contribute to the warm and welcoming environment. This incumbent will also work closely with other front office team members to assist with overall administrative responsibilities.

Responsibilities include:

 

  • Welcome all visitors to the main office - staff, students, parents or guests - in a positive and collegial manner.
  • Answer phones and clear general school voicemail
  • Operate the music and bell system throughout the day as needed
  • Prepare daily announcements as required
  • Support the Community Service Program by entering and tracking community service student forms
  • Handle all incoming and outgoing mail and courier packages
  • Accept, log and distribute student assignments to teachers
  • Maintain staff database in school management system
  • Enter student demographic changes in database
  • Distributing parking pass allocations for staff
  • Log special reports into a system
  • Assist with other projects/events as needed and requested by a member of the Senior Administration team
  • Act as second back up to on-calls when on-call assistant and back up one are unavailable.
  • Back up the rest of the main office team as needed
  • Assist with any duties the Principal and VPs require
  • Other duties as required

 

 

Education, Experience and Qualifications

  • High School Diploma or equivalent (foreign school diploma)
  • 1-3 years of administrative support or clerical experience
  • Excellent ability to accurately enter data into various systems
  • Detail oriented
  • Ability to prioritize and multitask is essential
  • Collaborative team member able to adapt to various deadlines
  • Excellent computer skills, including Google Suite, MS Office and Excel etc.
  • Understand and demonstrate the School ethos to staff, students and parents

 

 

Salary range for this position is $51,000 - $67,000

 

 

Interested applicants are asked to forward a cover letter and current resume to [email protected] with “School Administrative Assistant / Receptionist” in the subject line. The deadline for applications is August 10, 2026

 

Please note that applications will be reviewed and interviews conducted on a rolling basis until the post has been filled. We thank all those who apply for this position; however only those selected for an interview will be contacted.

 

TanenbaumCHAT is an equal opportunity employer and welcomes applicants from all backgrounds. If required, accommodations will be made available upon request for candidates who move forward in the selection process. All information received will be kept confidential and used solely for recruitment purposes.