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Grants Manager

The Azrieli Foundation Toronto ON

 

The Azrieli Foundation is seeking a Grants Manager to join the team on a one-year contract covering a maternity leave.

Reporting to the VP, Grants, the Grants Manager is responsible for the end-to-end management of a portfolio of grants outside the Foundation’s core Areas of Impact, with a significant portion focused on Jewish Education and Jewish Community.

This role combines strategic grant development with hands-on operational execution across the full grant lifecycle, including intake, evaluation, documentation, payments, reporting, and stakeholder engagement.

Responsibilities:

Strategic & Portfolio Management

  • Maintains and expands knowledge of relevant fields, including trends, research, policy developments, and emerging issues to inform grant-making strategies
  • Works with Senior Management to develop and implement strategies and policies for Board consideration
  • When directed, identifies and develops funding and partnership opportunities aligned with the Foundation’s mission and regulatory requirements
  • Contributes to the design, development, and refinement of new initiatives and funding programs
  • Develops and tracks key performance indicators to assess grant impact and inform future decision-making

Grant Lifecycle Management

  • Manages grants from intake through evaluation, approval, payment, and reporting, through a relational lens with the grantee organization.
  • Conducts preliminary review and assessment of grant applications, including alignment with Foundation priorities and completeness of submissions
  • Prepares documentation for internal review and Board consideration, including summaries, analysis, and recommendations
  • Monitors funded grants to ensure compliance with agreements, timelines, and deliverables
  • Evaluates outcomes and impact of funded initiatives to support strategic decisions

Document & Content Creation

  • Drafts and reviews grant-related materials, including proposals, summaries, agreements, and internal briefing documents
  • Prepares Board materials and supporting documentation for grant recommendations
  • Contributes to the development and refinement of templates, guidelines, and internal resources

Stakeholder Communication & Relationship Management

  • Serves as a primary point of contact for funded organizations and applicants
  • Manages ongoing communication with grantees, including follow-ups, reporting requirements, and issue resolution
  • Coordinates internal communication to ensure alignment across teams on grant decisions and processes
  • Represents the Foundation externally, including at conferences and sector events

Data Management & Systems

  • Maintains accurate and up-to-date grant records within the Foundation’s grants management system (Fluxx)
  • Ensures data integrity across grant records, including status updates, reporting milestones, and financial tracking
  • Supports reporting and data analysis to inform internal and external stakeholders

Research & Analysis

  • Conducts research to support due diligence, including organizational assessments and sector analysis
  • Evaluates grant proposals using qualitative and quantitative frameworks
  • Expertise in budget preparation, budget analysis and review
  • Synthesizes findings into clear recommendations for internal stakeholders and the Board

Event & Initiative Coordination

  • Supports the planning and coordination of meetings, site visits, and events related to funded initiatives
  • Assists with logistics and stakeholder engagement for grant-related activities

Financial Administration & Payments

  • Coordinates grant payment processes, including verification of deliverables and compliance with funding conditions
  • Works with internal teams to ensure accurate and timely disbursement of funds
  • Tracks grant budgets and payment schedules

 

General Administration & Operations

  • Supports overall grants operations, including process improvements and documentation
  • Manages competing priorities across multiple grants and initiatives
  • Provides operational support to Senior Management as required

Qualifications and Experience

  • Minimum three (3) years of experience in a similar role within a nonprofit or philanthropic organization
  • Experience working with Jewish life or the Jewish community is an asset
  • Strong relationship management and stakeholder engagement skills
  • Demonstrated project management and organizational capability
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities and work across stakeholders with differing perspectives
  • Detail-oriented with strong execution and follow-through
  • Comfortable working in a dynamic, evolving environment
  • Proficiency in Microsoft Office and experience with grants management systems (e.g., Fluxx) or similar platforms
  • Highly organized, adaptable, and able to meet tight timelines
  • French language skills are an asset