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Beth Tzedec Executive Assistant

Beth Tzedec Congregation 1700 Bathurst Street, Toronto ON

Beth Tzedec Executive Assistant Position Description

Working for Beth Tzedec Congregation, this position is part of the Beth Tzedec Spiritual Leadership Team (SLT) administrative pool and reports to the Lead Executive Assistant, with a dotted line to the Rabbi.

This is an existing position which is being filled following an internal reassignment. The Executive Assistant will provide broad administrative and programmatic support to members of the SLT and key congregational initiatives, ensuring the needs of the community and leadership team are met. Must be able to manage multiple projects simultaneously with professionalism and possess an appreciation for the diverse roles a synagogue plays in the life of its members.

The SLT Administrative Pool supports the full Spiritual Leadership Team: Rabbi Steven Wernick, Cantor Chaim Stern, Rabbi Robyn Fryer Bodzin, Rabbi Lara Rodin, Yacov Fruchter, Cantor Sidney Ezer, Aviva Chernick, Lorne Hanick, and Daniel Silverman.

The pool operates under a shared service model, with responsibilities distributed between the Lead Executive Assistant and this position. This EA’s portfolio is focused on adult learning, Bar/Bat Mitzvah support, marquee events, and engagement programming, while contributing to pooled coverage of lifecycle coordination, member support, and general SLT administration.

Responsibilities

Calendar and Scheduling Support

  • Manage calendars and scheduling for Rabbi Fryer Bodzin and members of the SLT, including pastoral appointments, lifecycle engagements and events, program commitments, conversion candidates and congregant meetings.
  • Arrange, confirm, and prepare briefing materials for meetings in advance.
  • Compose and manage correspondence and follow-ups on behalf of Rabbi Fryer Bodzin and SLT as required.

Bar/Bat Mitzvah Administration

  • Provide dedicated support of the B’nai Mitzvah process, including scheduling, family communications, documentation, and coordination with clergy and relevant departments.
  • Maintain and develop B’nai Mitzvah administrative systems, ensuring continuity of process and institutional knowledge.
  • Liaise with families through the B’nai Mitzvah lifecycle, ensuring timely follow-up, accurate record-keeping, and a welcoming experience at every touchpoint.

Adult Learning Administration

  • Serve as the primary administrative resource for Beth Tzedec’s expanding adult learning program, reflecting the priorities emerging from the Vision 2030 process.
  • Manage registration for adult learning courses, workshops, and series, including setup, communications, and participant records.
  • Coordinate preparation and distribution of course materials and resources in advance of sessions.
  • Support participant recruitment, including drafting communications, managing lists, and tracking outreach.
  • Conduct post-learning follow-up with participants, including feedback collection and ongoing engagement touchpoints.

Marquee Program Events

  • Provide administrative and logistical support for Beth Tzedec’s marquee programming events, including High Holy Days, major Shabbatot, community galas, and signature programming.
  • Assist with event coordination, vendor communications, materials preparation, and on-site support as required.
  • Prepare briefing packages, run-of-show documents, and presentations for major events.

Engagement and Programming Support

  • Provide administrative support for congregational engagement initiatives, working in coordination with the SLT and relevant departments.
  • Assist with programming logistics, including room bookings, vendor coordination, attendee communications, and materials preparation.
  • Support data collection and reporting for engagement programs as required.

Pooled SLT Administrative Support

As a member of the SLT Administrative Pool, this position contributes to shared coverage of the following responsibilities alongside the Lead Executive Assistant:

  • Coordinate and oversee the booking of lifecycle events, including preparation of corresponding certificates and documentation.
  • Maintain various databases and CRM (Pastoral Reach and ShulCloud) for SLT members; gather data and compile reports as necessary.
  • Compose emails and other correspondence on behalf of SLT members and provide appropriate follow-ups.
  • Prepare agendas and briefing materials for SLT meetings; attend meetings and record minutes with action items and carry out appropriate follow-ups.
  • Assist members of the congregation as required, serving as a warm, professional first point of contact.
  • Prepare presentations and reports as required.
  • Reconcile expense reports on a monthly basis as needed.
  • Arrange travel accommodations and itineraries prior to trips, conferences, and programs.
  • Maintain the strictest confidentiality.
  • Attend programs and events as required. This position features a schedule that may deviate from the standard 9 am – 5 pm workday, with evening availability as needed to support programming and events held outside core business hours.
  • Perform other duties as assigned, including but not limited to member mailings and reception relief.

Requirements

  • University or College Degree
  • Minimum 3 years of experience supporting an executive or programming team, preferably within a non-profit or faith-based environment
  • A keen attention to detail, proven track record of self-direction, follow-through and dependability
  • Team player, self-starter, good judgment, discreet
  • Professionalism, discretion, hospitality, confidentiality and strong customer service / welcoming ability
  • Flexibility to work a schedule offset from standard 9–5 hours, including evening availability as needed to support programming; Erev Shabbat and Haggim.
  • Strong MS Office and computer skills; experience with scheduling, calendar maintenance (CRM, Doodle, Calendly, etc.)
  • Familiarity with Database Management and Fundraising software an asset
  • Excellent written and oral communication skills
  • Knowledge of Jewish culture, traditions, and observances
  • Hebrew preferred, decoding acceptable

 

To Apply

Please submit your cover letter and resume to [email protected] by June 5, 2026. We appreciate all applications; however, only candidates whose experience closely aligns with the role will be contacted.