Background

Adath Israel Congregation is one of North America’s largest Conservative Shuls, and is led by a dynamic clergy team under the guidance of Senior Rabbi Adam Cutler. Our dedicated office team oversees the operational side of the synagogue.

We are looking to hire a temporary Office Manager (Maternity Leave, minimum one year), and is a direct report to the Executive Director. This in-person role is full-time, with office hours of 8:30am-4:30pm (or 9:00am-5:00pm). Fridays have an early leave time.

Job Profile

1. Provide administrative support to the office including: scheduling meetings, processing incoming and outgoing mail and courier pickups and deliveries, making copies, scanning documents, maintaining and office supplies.
2. Answer phones, including screening of calls, handling routine items, and taking/relaying messages;
3. Coordinate the consolidation and distribution of the weekly Shabbat package.
4. Issue Yahrzeit letters weekly.
5. Provide support to Accounting (filing and data entry)
6. Write, proofread and distribute/mail correspondence and letters as requested.
7. Maintain an organized electronic and paper filing system (assist, monitor, and enforce usage).
8. Other duties and projects as assigned

Human Resources

1. Oversee vacation scheduling using our Ceridian application
2. Lead onboarding process for new employees
3. Supervise full-time receptionist.

Administrative

1. Support the program, administrative and calendar needs of the shul
2. Manage the synagogue’s event booking calendar as needed
3. Serve as the primary resource to run reports from our “ShulCloud” Membership database
4. Process incoming donations and manage the master donation file
5. Oversee congregation wide mailings.
6. Provide registration and administrative support for the Hebrew School

Ritual

1. Lead the Yahrzeit communication and mailing program.
2. Coordinate the weekly Shabbat package.

Our Ideal candidate can:

• Communicate in a positive way with all members of staff and the congregation, both through written and verbal communication
• Possess superior organizational skills, along with a proficiency in Microsoft Outlook (use of Google documents is also a welcome asset)
• Have courageous conversations as necessary with staff and the congregation
• Understand and respond calmly in times of change, and does not get easily overwhelmed
• Work collaboratively with all members of staff and the congregation

Our ideal candidate has:

• Post-secondary diploma or degree
• Minimum of 2 years of related administrative experience in a business office setting (Jewish community experience is an asset).
• Knowledge of Jewish holidays and customs (speaking Hebrew is an asset, but not required).