Part Time

B'Mitzvah Coordinator

City Shul 30 Stephanie St, Toronto ON

City Shul B’Mitzvah Coordinator

Spring 2024 - 5 hours on-site Saturday mornings 930 am to 230 pm

Fall 2024 - 10 hours per simcha - 5 hours pre planning, 5 hours on-site 930 am to 230 pm

$20.00/hour, contract staff, no benefits

Pre-planning work is done virtually - by email, over the phone and on Zoom

Dates

Spring 2024 B’Mitzvah dates - March 30, May 4, May 11, May 25, June 8

Fall 2024 B’Mitvah dates - September 7, September 21, November 2, November 30

2025 dates - June 7, Sept 13

About City Shul

City Shul is a welcoming, inclusive, innovative, spiritual congregation whose mission is to create pathway to explore and live an engaged, connected Jewish life. We are affiliated with the Reform movement and welcome Jews, those who are curious about Judaism from all backgrounds, and those in Jewish families of all kinds, at all ages and stages of life. We operate a supplemental school for children from kindergarten to middle school.

Some of those in our community are immigrants, second language English speakers, low-income, and/or part of LGBTQ+ communities. Our community is also inter-generational.

We are committed to embracing and implementing sustainable practices in our operations.

Learn more about our community at www.cityshul.com

The Opportunity

We are seeking a highly motivating, welcoming, and organized professional to be the primary contact, working directly with families for their child’s upcoming B’Mitzvah.

The result of your work will be that members and visitors to our community have a safe, meaningful experiences in our space. You will report to our Synagogue Operations Manager (SOM), and work in collaboration with a wide variety of our staff members. 

Duties and Responsibilities

  1. Guide our families on preparations for the ritual ceremony and onsite celebration for their child’s upcoming B’Mitzvah
    • Manage logistics leading up to the ceremony and oversee the day-of flow.
    • Set up an initial meeting with the family - over Zoom - to go through the B’Mitzvah document. This meeting may take place up to 6 months before their simch
    • Maintain frequent communication with families to ensure a positive overall         experience
    • Provide thorough logistical support in scheduling, developing and assist the Rabbi in carrying out BBM programming and services
    • Arrange rehearsal, answer logistics questions
    • Invoicing/financial system collection: BBM fee, Donation to Rabbi’s Discretionary Fund, Teen Engagement donation, kiddush portion for tax receipt, insure tax receipts received
    • Liaison between the clergy and B’Mitzvah families for the B’Mitzvah rehearsal
    • Coordinate with the caterer - menu planning (including Vegan, Gluten Free etc), rentals, etc.
    • Assist the family with parking arrangements, any special requests
    • Partner with clergy and SOM to continue evolving and adapting our B’Mitzvah program and updating our B’Mitzvah Handbook
    • Maintain a high level of congregant/customer-friendly service, assess levels of satisfaction, and make adjustments where needed.
  1. Be a front-facing, positive presence for our shul before, during, and after the B’Mitzvah
  2. Maintain diligent confidentiality practices.
  3. Assist with other coordination and administrative tasks as they arise.

All of the above tasks will be carried out in collaboration with other staff members, and with supervision and mentoring from the Synagogue Operations Manager.

In Your Toolkit

  • Excellent organization and communication skills
  • Administrative experience, ideally in a not-for-profit or faith-based environment
  • Good computer skills with experience in Word, Excel and Zoom.
  • Ability to multitask, anticipate needs, take initiative and problem solve
  • Good interpersonal skills to relate effectively with clergy, staff, congregants and suppliers
  • Understanding of Jewish values, rituals, customs and holiday practices is an asset.

Requirements

  • High school diploma;
  • It would be an asset to have recent experience in event planning, faith-based ritual/programming, project management, hospitality, or a related field

Additional notes

This position is partially remote and offers some flexibility. The candidate is required to attend simchas in person from 9:30 to 2:30 on Saturdays.

Employment Groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Older workers, Veterans, Visible minorities

Additional info - https://www.cityshul.com/city-shuls-vision.html

Interested in applying?

Please send your resume and a cover letter to Barb Wiseberg, Synagogue Operations Manager - connect@cityshul.com

Application deadline – February 28, 2024

We thank all those who apply but only those selected for further consideration will be contacted.