Full Time

HR and Payroll Coordinator

UJA Federation of Greater Toronto 4600 Bathurst Street, Toronto ON

HR & Payroll Coordinator

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we’re changing lives.

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Opportunity

The Human Resources team is seeking a motivated, passionate and detail-oriented HR & Payroll Coordinator to process payroll, administer benefit programs and support on full range of HR programs and initiatives.  In this role you will work closely with the HR team to deliver state of the art programs and support the continued evolution of UJA’s culture.  You will be responsible for providing daily administrative and project support in Orientation, data management, health and wellness, benefits + payroll and more. 

Responsibilities include, but are not limited to:

  • Will support on the full employee life cycle ensuring a positive Employee Experience and alignment with UJA’s mission and values
  • Provides day to day HR operational support including maintaining employee data in HRIS, responding to employee inquires and engaging in our programs and processes.
  • In partnership with our vendor provide full-cycle bi-weekly payroll for approximately 200 hourly and salaried employees, both unionized and non-unionized, ensuring accuracy and compliance with payroll procedures and company policies
  • Prepare, verify and process all employee related payments, including regular pay, benefits payments and time off pay
  • Maintain and update employee information and changes in ADP and maintain payroll records
  • Support payroll-related filings and supporting documentations, such as year-end tax statements, Records of Employment and other statements
  • Process benefits enrollments, changes and terminations with benefits provider
  • Support on administration of pension plan
  • As a culture ambassador support and engage with internal culture/social events


  • Post-secondary education in Finance, Accounting, Payroll, Human Resources or related field, or equivalent experience
  • 2+ years’ relevant work experience
  • Strong understanding of full-cycle payroll processes
  • Experience conducting payroll in a unionized environment
  • Proficient with ADP Workforce Now and/or other payroll systems
  • Working knowledge of the Employment Standards Act and other relevant legislation
  • Strong Excel skills
  • PCP or other payroll designation an asset
  • Proactive with excellent organizational, prioritizing and time-management skills
  • Highly detail-oriented with a strong sense for accuracy
  • Maintain a high degree of discretion and confidentiality

* This is a full-time permanent position. At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat). 

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume quoting REF# HRPC-HR-689 to: recruitment@ujafed.org. Only those applicants invited for interview will be contacted.

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs. #LI-IM1  #LI-HYBRID