Full Time

Events/Experiences Coordinator & Administrator

Ben Gurion University Canada 1120 Finch Avenue West, Suite 604, Toronto ON

Founded July 27th, 1973, Ben-Gurion University Canada (BGUC) is a non-profit organization that raises funds and awareness and runs programming within Canada in support of Ben-Gurion University of the Negev (BGU). Ben-Gurion University Canada plays a vital role in sustaining David Ben-Gurion’s vision: creating a world-class institution of education and research in the Israeli desert, nurturing the Negev community, and sharing the University’s expertise locally and around the globe.

What we do 
Ben-Gurion University Canada (BGUC) elevates awareness, strengthens donor bonds, and raises funds for the University and the Negev across Canada. We showcase BGU’s academic excellence and ground-breaking research to individuals, foundations, organizations, and the media. Activities include a series of educational programs and events, and informative digital and print communications that feature BGU’s world renowned faculty.

Reports to: Ben-Gurion University Canada Executive Director in Toronto  

The Role
The role of the Events/Experiences Coordinator and Administrator requires a combination of autonomy, focus and organizational skills in order to complete the various tasks of this job in a timely manner. We are seeking a highly resourceful individual with superior interpersonal skills, self-motivation, and strong analytical abilities. This is both a facilitative and administrative role requiring a high degree of confidentiality and discretion. If you have a knowledge of and passion for Israel and/or scientific research this is the job for you. Join an outstanding “lean” team of professionals who are achieving record breaking results in fundraising, event diversification and team building.

Key Responsibilities:

  • Produce and provide administrative support for all in-person and virtual Events throughout the year
  • Direct and/or oversee all event planning logistics such as venue selection including bookings hotel, meals and tours; vendor identification and negotiation; speaker and entertainment preparation.
  • Oversee different fundraising and awareness projects as assigned by the Executive Director
  • Provide administrative support for all Board and fundraising committee meeting including writing chairs notes, scheduling, attending meetings and taking minutes
  • Oversee the processing of all Tribute cards including taking phone call requests, printing, and distribution 
  • Support relationships with staff, donors and lay leaders by initiating correspondence for donations, events, recognition etc.
  • Oversee our donor database, Donor Perfect (DP), and our e-blast program, as you will be the key person running reports and sending out eblasts and maintaining the database
  • Other Duties as assigned by the Executive Director
  • Qualifications:
  • A post-secondary degree ideally with a business, systems or organizational/community development focus
  • Minimum of 5 years experience in an office environment with at least 3 years experience in event planning and supporting a senior executive
  • Superior interpersonal skills with the ability to work in a team environment and build rapport with lay leaders and donors 
  • Ability to work independently, while maintaining the highest-degree of alignment to Executive Director’s vision and strategic imperatives
  • Excellent communication skills with a proven ability to amplify key strategic messages across an organization and share skills/knowledge with others
  • Ability to think strategically and analytically in order to implement and evaluate plans
  • Demonstrate the highest degree of confidentiality and discretion when addressing sensitive issues
  • Donor database management experience an asset (e.g. Raiser's Edge, Donor Perfect, Salesforce etc.)
  • Excellent computer skills and knowledge of all MS Office programs (Outlook, Word, Excel and PowerPoint)
  • Fundraising experience is an asset 
  • Willingness to learn new operating systems and/or programs
  • Strong writing skills

Additional Requirements:                                                            

  • Must be an independent, self-starter who requires minimal direction yet is adept in building collaborative working relationships
  • Creative thinker, discerning, exercises sound judgement, and maintains confidentiality
  • Strong organizational skills and attention to detail 
  • Attendance at some morning, evening and Sunday meetings is required
  • Willingness to work closely with a large team of leadership volunteers

Classification: Full-time, permanent position. Excellent compensation and benefits.

To apply for this position, please submit resume and cover letter to BGU Canada Executive Director, Shimmy Wenner at: shimmywenner@bengurion.ca

Only those applicants invited for an interview will be contacted. BGU Canada is an equal opportunity employer.