Administrative Assistant and Lifecycle Coordinator at Beth Torah, Toronto

Who we are

Beth Torah serves the spiritual, communal, and educational needs of more than 400 families with warmth and vibrancy in a family style atmosphere. A conservative shul, for over 65 years we have been at the nexus of tradition and modernity. We offer the wisdom of the ages gleaned from the Torah while speaking to the concerns of our congregants with relevance and meaning. Our Rabbi, Louis Sachs, brings youthful energy and creativity to our close-knit congregation.

We are currently seeking a full-time Administrative Assistant and Lifecycle Coordinator to join our team.

Job Summary Objective

The position reports to the Rabbi and Executive Director and will also work closely with other shul departments. The position is meant to be the welcoming face of Beth Torah and therefore the successful candidate needs to be a strong communicator with likely client service experience.  We need someone with multi-tasking and problem-solving qualities: an individual who works well under supervision and independently; a team player.

Duties and Responsibilities include:.

~Booking all lifecycle events including B’nai mitzvah, weddings, baby naming’s as well as managing bereavements 

~Ensuring that all lifecycle events run smoothly and that members’ expectations are met

~Managing, on a timely basis, all incoming and outgoing communications, including emails, phone calls, as well as internal communication including pulpit sheets (e.g., memorials, announcements)

~Keeping the Rabbi’s, Executive Director’s and shul calendars up to date by adding special events, appointments, as well as lifecycle events

~Dealing with all member enquiries including  donations, tribute cards, yahrzeits as well as dealing with vendors and helping with membership recruitment

Required Skills

~ Ability to prioritize the various functions and to multitask in a fast-paced environment

~Good verbal and written communication skills so interactions with members and third parties are prompt and professional

~Be a team player

~Proficient in Microsoft applications including Word, Outlook, and Excel

~Able to learn ShulCloud

Qualifications

~3 to 5 years in an administrative role

~Knowledge of Jewish culture and synagogue operations preferred

~Customer service focused

Hours

This is a full time, in person, position. Approximately 35 hours per week. Some flexibility required for occasional evening and weekend hours.

Salary

$50,000 to $60,000, depending on experience.

How to Apply?

Interested candidates should submit their curriculum vitae with a covering letter outlining their qualifications to: nananna121@gmail.com.  Subject: Administrative Assistant and Lifecycle Coordinator.